Location: Singapore
About the Role
Our client is seeking an Assistant Manager – HSE, Facilities & Administration to support the development and implementation of regional Health, Safety & Environment (HSE) initiatives while overseeing workplace facilities, asset governance and administration operations.
This is an excellent opportunity for someone who enjoys driving governance and continuous improvement, while partnering with stakeholders across the region to create a safe, compliant and efficient workplace.
Key Responsibilities
Health, Safety & Environment (HSE)
- Support the development and implementation of the company's HSE framework, policies and governance standards across the region.
- Drive HSE programmes, training, awareness initiatives and workplace safety culture.
- Ensure compliance with corporate policies, regulatory requirements and industry best practices.
- Recommend market best practices to strengthen existing HSE governance.
- Coordinate HSE risk assessments, audits and workplace inspections.
- Monitor corrective and preventive actions arising from audits and incidents.
- Support incident investigations and follow-up activities.
- Coordinate emergency preparedness programmes, evacuation drills and Business Continuity Planning (BCP).
- Manage workplace facilities and company assets.
- Coordinate office maintenance, security, cleaning services and workplace improvement initiatives.
- Oversee asset lifecycle management and maintain accurate asset records.
- Manage external vendors supporting facilities operations.
- Support office renovation, relocation and regional facilities projects.
- Ensure smooth day-to-day workplace administration and operational support.
- Manage vendor relationships and procurement activities.
- Support budgeting and operational reporting.
- Drive process improvement initiatives and operational efficiencies.
- Degree in Occupational Safety & Health, Environmental Science, Engineering, Facilities Management, Business Administration or a related discipline.
- Minimum 5 years of relevant experience in HSE, facilities management, workplace administration or corporate governance.
- Good understanding of:
- Workplace Safety & Health (WSH)
- Risk management
- Emergency preparedness
- Business Continuity Planning (BCP)
- Facilities operations
- Vendor management
- Strong communication and stakeholder management skills.
- Organised, proactive and able to manage multiple priorities.
- Professional certifications such as WSH Officer, bizSAFE or ISO 45001 Auditor will be an advantage.
This role is not intended for a technical HSE specialist.
Instead, we're looking for someone who can:
- Bring practical HSE governance knowledge and market best practices.
- Collaborate effectively across teams and support cross-functional initiatives.
- Work closely with external consultants and vendors rather than performing technical HSE work themselves.
- Support regional projects and travel when required.
- Balance strategic governance work with day-to-day operational responsibilities.
The successful candidate will focus on two main areas:
1. Regional HSE Governance (≈50%)
- Co-develop HSE frameworks, policies and processes with senior management.
- Roll out HSE initiatives across the regional offices.
- Recommend industry best practices to strengthen governance.
- Oversee facilities operations and asset governance.
- Manage vendors and workplace services.
- Ensure smooth day-to-day operational support.
- This is currently a contract position, with the potential for future headcount conversion subject to business approval.
- The role is regional, requiring collaboration with stakeholders across multiple countries.
- Heavy technical HSE work is outsourced to consultants, so the focus is on governance, coordination and vendor management.
- The ideal candidate should be a strong team player who is willing to contribute beyond their core responsibilities and support broader business initiatives.
Candidates with experience from the following environments would be highly relevant:
- Regional corporate offices
- MNCs
- Shared Services or Regional HQs
- Facilities management organisations
- Real estate or property management firms
- Manufacturing or industrial companies with regional HSE governance responsibilities
Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.
Cheah Wei Ee
Team Lead - Contracting
EA Personnel No: R23114782
Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248