6 Months Contract
We are seeking a proactive and organised Administrative Officer to provide comprehensive secretarial and operational support to the team. This role is ideal for individuals who are detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide general secretarial, administrative, and logistical support to the team/department, including:
- Meeting scheduling and coordination
- Preparation of agendas and collation of materials
- Venue arrangements and virtual meeting setup
- Tracking of action items and follow-ups
- Minute-taking
- Travel arrangements and verification of travel invoices and claims
- Maintain effective knowledge management and documentation control through regular housekeeping and archival processes
- Assist in handling requests and queries from internal and external stakeholders
- Coordinate and organise events, meetings, and engagements across various meeting platforms (e.g., Zoom, Webex, Microsoft Teams)
- Support scheduling and logistics processing for team activities
- Manage goods receipt and procurement requests, ensuring compliance, accuracy, and timely fulfilment to support smooth operations
- Handle other ad-hoc duties as assigned
Requirements
- Diploma in any discipline
- 2–5 years of relevant administrative or secretarial experience
- Proficient in Microsoft Office Suite (particularly Word, Excel, and Teams)
- Familiar with managing virtual meeting platforms such as Zoom and Webex
- Strong written and verbal communication skills
- Good interpersonal skills and ability to work with stakeholders at different levels
- Highly resourceful, proactive, and result-oriented
- Strong analytical and problem-solving skills
- A collaborative team player with strong organisational abilities
How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.
Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.
Cheah Wei Ee
Team Lead - Contracting
EA Personnel No: R23114782
Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248