Location: Central, Singapore
Employment Type: Contract (12 months)
Work Arrangement: Onsite
Role Overview
We are seeking a PMO Analyst to provide end-to-end project management office (PMO) and operational support to the Project Manager and Delivery Lead. This role plays a key part in ensuring effective project governance, coordination, reporting, and day-to-day operations across the IT project lifecycle. The ideal candidate is detail-oriented, highly organised, and comfortable working in a fast-paced delivery environment, supporting multiple stakeholders and governance forums.
Key Responsibilities
Project Governance & Controls
- Capture accurate meeting notes, minutes, key decisions, and action items; review and circulate outputs promptly.
- Maintain and regularly update RAID logs(Risks, Issues, Actions, Decisions) in consultation with the project team.
- Support upkeep and periodic updates of the Project Management Plan (PMP) to reflect agreed governance and delivery processes.
- Manage structured storage, version control, and accessibility of all project documentation in line with project and organisational standards.
- Coordinate, consolidate, and support the development of project reports and presentations, including:
- Weekly Status Reports
- Steering Committee (SteerCo) / Project Steering Committee (PSC) decks
- Management updates
- Work closely with functional, technical, and delivery teams to gather inputs, ensure consistency, and maintain presentation quality.
- Support effective communication across stakeholders throughout the programme.
- Coordinate onboarding and offboarding activities for project resources, working with HR, IT, and security teams.
- Maintain a comprehensive resource inventory (roles, skills, allocations, roll-on/roll-off dates).
- Track resource utilisation and provide visibility into upcoming resourcing needs.
- Set up and manage project meetings, schedules, and logistics (meeting rooms, facilities, and materials).
- Support project room and office logistics, including coordination of supplies and operational needs.
- Assist with planning and coordination of workshops, key project meetings, and programme events.
- Provide day-to-day support to the Project Manager and Delivery Lead on task tracking, follow-ups, and coordination.
- Support adherence to agreed project governance, standards, and delivery timelines.
Skills & Experience
- Understanding of IT project lifecycles and common project management methodologies (e.g. Waterfall).
- Strong documentation, note-taking, and summarisation skills.
- Proficiency in Microsoft Excel, Word, PowerPoint, and MS Teams.
- Excellent organisational and coordination skills with the ability to manage multiple priorities.
- Strong communication and stakeholder management skills.
- Experience as an Executive Assistant supporting senior stakeholders is an advantage.
- Prior experience in a PMO or project support role within IT or digital transformation programmes.
- Experience supporting senior governance forums such as SteerCo / PSC meetings.
- Detail-oriented, proactive, and comfortable working in a fast-paced project environment.
How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.
Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.
Ahmad Ilyas bin Azhari
Consultant – IT & Digital
EA Personnel No: R24123184
Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248