Location: Singapore
Work Arrangement: Hybrid
About the Role
Our client is seeking a Talent Acquisition Coordinator to join its Asia Pacific Talent Acquisition Coordination team on a 6-month contract. This role is critical in supporting the recruitment function across the region by ensuring a seamless, efficient, and high-quality interview and hiring experience for candidates, recruiters, and business stakeholders.
As a Talent Acquisition Coordinator, you will serve as a key partner to Talent Acquisition Partners, Hiring Managers, Executive Assistants, and candidates, ensuring interview processes are executed with accuracy, professionalism, and exceptional attention to detail.
Key Responsibilities
Recruitment Coordination & Candidate Experience
- Partner closely with Talent Acquisition Partners, Hiring Managers, and candidates to support the recruitment process from interview scheduling through offer stage.
- Act as a primary point of contact for candidates, providing timely communication, guidance, and support throughout the hiring journey.
- Deliver a positive and professional candidate experience while representing Visa’s employer brand.
- Coordinate and schedule interviews across multiple stakeholders, countries, and time zones.
- Manage end-to-end interview logistics, including calendar management, confirmations, rescheduling, cancellations, and follow-up communications.
- Ensure interviews are organized accurately and efficiently while maintaining a seamless experience for all participants.
- Maintain accurate records and documentation within recruitment systems and tracking tools.
- Ensure recruitment activities are executed in accordance with internal processes and service-level expectations.
- Support the Talent Acquisition team in driving operational excellence and process consistency across the region.
- Build strong working relationships with recruiters, hiring managers, executive assistants, and candidates.
- Proactively identify scheduling conflicts or process challenges and provide practical solutions.
- Support business stakeholders with professionalism, responsiveness, and a customer-centric mindset.
- Identify opportunities to improve coordination processes and enhance efficiency.
- Contribute ideas and best practices to improve the overall recruitment experience for candidates and stakeholders.
Experience
- Minimum 2–3 years of experience in recruitment coordination, interview scheduling, talent acquisition operations, or a similar administrative support function.
- Experience supporting APAC or Southeast Asia hiring activities will be advantageous.
- Proven ability to deliver a high-quality candidate experience within a fast-paced environment.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Excellent attention to detail and ability to work accurately under tight timelines.
- Strong stakeholder management and communication skills.
- Solution-oriented mindset with the ability to navigate scheduling challenges effectively.
- Comfortable working independently within an environment of changing priorities and ambiguity.
- Confident interacting with senior stakeholders, executive assistants, and business leaders.
- Experience coordinating interviews across multiple countries and time zones.
- Familiarity with recruitment systems, applicant tracking systems (ATS), and interview scheduling tools.
- Prior experience supporting high-volume recruitment environments within multinational organizations.
Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.
Cheah Wei Ee
Team Lead - Contracting
EA Personnel No: R23114782
Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248