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Administrative Assistant (Part-time)

Job Title: Administrative Assistant (Part-time)
Contract Type: Contract
Location: Singapore
Industry:
Salary: Negotiable
Reference: 200347_1576658303
Contact Name: Rachel Lee
Contact Email: rachel.lee@peoplebank.asia
Job Published: December 19, 2019 11:30

Job Description

Administrative Assistant (Part-time)

  • 6 months contract, part time contract
  • Recently awarded as one of the best companies to work for
  • Flexible working hours, able to work from home

Our Client

Leading global software company.

The Opportunity

This is an administration role, designed to support operations for a team of approximately 20 people located across APAC.

This is a fantastic, 6-month contractor role offering flexibility and the chance to learn new technology products from the company portfolio.

This applicant will also have a thirst for knowledge and a desire to start/enhance their skills on the software products.

Mission

  • Flawless execution of administrative activities, with high attention to detail, organization and process.
  • Demonstrate ability to maintain a high level of professionalism to improve day to day efficiency

70% of the role: Core Responsibilities:

  • Team Administration: Co-ordination & collation of events in multiple systems

30% of the role: Additional Tasks:

  • Event support: Some organisation of team meetings, volunteering events, off-sites, etc.
  • Coordinate internal and external meetings including but not limited to team meetings, off-site meetings, one-on-one meetings, etc.
  • Manage team calendar priorities based on Salesforce events, fiscal calendars, public holidays and team needs.
  • Travel booking: Book appropriate domestic and international travel within SFDC travel policy taking into account travel Visas, costs and proper documentation.
  • Assist with food orders, luncheon planning, etc.
  • Assist with Spreadsheets, PowerPoint presentations; Microsoft and Google applications when needed.
  • Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
  • Participate in planning and other business-related meetings as requested.
  • *Other administrative duties requested*

*Soft Skills:*

  • Must be able to consistently make deadlines
  • Strong oral and written communication. Ability to communicate clearly and effectively with the team and other stakeholders.
  • Ability to organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
  • Demonstrate an ability to offer suggestions and improvements to the process
  • Agility and flexibility in response to changing priorities and needs
  • Proven ability to manage projects
  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

Your Background

Qualifications/Experience Should Include:

  • Essential to have very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.
  • Quip knowledge preferred
  • Salesforce Administrator or Pardot Experience preferred but not essential
  • Experience working with/in large admin teams

Interested candidates can send their resume to Rachel.Lee@peoplebank.asia or apply online.

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