Executive Assistant

Job Type: Contract
Posted: over 5 years ago
Contact: May Anne Ramos
Reference: 181147_1518580966
  • Deliver high quality executive support to the Managing Directors that he/she has been assigned to work for.
  • Maintain open dialogue with executives to understand expectations.
  • Ensure quality, timeliness, and cost-effectiveness of arrangements/deliverables, and ensure that results meet executive expectations, including for tasks outsourced to others.
  • Regularly check personal voicemail and Outlook mailboxes to ensure executive requests are received in a timely manner.
  • Coordinate complex travel arrangements with the travel centre, often involving multiple changes and destinations.
  • Schedule Conference Calls using conference facility.
  • Schedule and coordinate appointments for executives or clients, including extensive rescheduling; keep executives and other personnel informed as needed.
  • Identify space needs and submit space reservation requests and cancellations on behalf of executive; obtain space alternatives from Reservations.
  • Manage outlook calendars.
  • Work with team members to ensure adequate coverage during business hours (eg, lunch hour).
  • Take on additional responsibilities to assist other team members to meet desired team outcome.
  • Identify barriers to effective teamwork.
  • Adhere to organization standards and processes (eg, telephone answering, dress code, documentation standards, and space reservations).
  • Share skills, knowledge and best practices.
  • Participate in coaching and training initiatives for the benefit of the Executive Support team and/or other Workplace members/teams.
  • Seek opportunities to participate on task forces/committees.