Legal Administrator

Job Title: Legal Administrator
Contract Type: Contract
Location: Singapore
Salary: Negotiable
Reference: 245475
Contact Name: Maricris Fermin
Contact Email:
Job Published: April 26, 2022 05:37

Job Description

Legal Administrator

  • 12 months contract role, with potential extension

Our Client

  • Well known social media company

The Opportunity

  • Administrator within the International Corporate Legal Team.
  • Maintain corporate documents, internal databases and related records and support administration activities.
  • Perform regular corporate tasks, including daily tracking of documents and routing documents for signature and distribution, document filing, and data organization.
  • Coordinate with cross functional partners (XFN's), both internal and external to effectively deliver executed legal documentation.
  • Support the timely completion of the statutory and regulatory compliance processes, following up on all outstanding matters and/or queries.
  • Contribute to design and implementation of process improvements for the benefit of the corporate legal team and XFN partners.
  • Coordinate signature requests, arrange for notarising and legalisation of documents.
  • Coordinate and follow-up on status with internal and external notaries, as well as external apostille service providers.
  • Liaise with other internal departments, counsels and company secretarial service providers.
  • Manage the vendor billing process and onboarding matters.

Your Background

  • Have at least 1-2 years' paralegal/company secretarial experience in a busy law practice, in-house corporate secretarial department or third-party corporate services provider OR minimum of 5 years general administration experience, ideally in a corporate environment.
  • Previous experience in managing international corporate matters (in Singapore or APAC) as a secretary/paralegal within a legal department is an advantage.
  • Excellent interpersonal and communication skills with the ability to collaborate effectively with stakeholders at various levels.
  • Experience in a large, fast-moving company, working with cross functional teams.
  • Be technically strong and exercise good commercial judgment.
  • Have an interest in being part of building an international practice.
  • Have a strong academic background, excellent communication, organisational and attention to detail skills.
  • Proven experience in delivering a project on time, especially to tight deadlines, with the ability to adapt to shifting time expectations.
  • Organised and extremely diligent with desire for continuous improvement.
  • Excellent computer and analytical skills (MS Office (Word, PPT, Excel), Outlook, Google suite and Diligent software) and an interest in improving processes through IT.
  • Ability to work under pressure, remaining calm and effective at all times whilst maintaining excellent attention to detail.
  • Ability to apply judgment, problem-solve, and escalate issues to management when they arise.
  • Excellent planning, organisational and interpersonal skills.
Interested parties please click "Apply Now" or send your CV directly to Maricris Fermin (EA Reg no: R1110126) at

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.

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