Personal Assistant / Executive Assistant

Location: Singapore
Job Type: Permanent
Posted: 23 days ago
Contact: Charlotte Cheah
Discipline:
Reference: BBBH30544_1719306774

Job Title: Personal Assistant


Job Summary:
We are seeking a highly organized and proactive Personal Assistant to join our client, MNC set up located in CBD of Singapore.


The successful candidate will provide administrative and organizational support to executives, ensuring the smooth functioning of day-to-day operations.


The Personal Assistant will handle a wide range of tasks, including scheduling meetings, managing correspondence, coordinating travel arrangements, and planning/organizing/managing of events/conferences for the function. The ideal candidate will have good communication and interpersonal skills, strong attention to detail, and the ability to handle confidential information with discretion.

Responsibilities:

  • Manage executives' calendars, including scheduling meetings, appointments, and conference calls.
  • Coordinate and organize travel arrangements, including flights, accommodations, and transportation.
  • Handle correspondence, including emails, phone calls, and mail, and respond or redirect as appropriate.
  • Prepare and edit documents, presentations, and reports as needed.
  • Maintain and organize electronic and physical files and records.
  • Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and partners.
  • Assist with special projects and initiatives as assigned.


Requirements:

  • Proven experience as a Personal Assistant or similar role, preferably in a technology or corporate environment.
  • Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
  • Strong organizational and multitasking abilities, with a keen attention to detail.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Discretion and confidentiality in handling sensitive information.

Cheah Wei Ee
Senior Consultant
Registration Number, R23114782
Peoplebank Singapore Pte Ltd
EA Licence Number, 08C5248