Senior Executive Assistant - Investment Banking

Location: Singapore
Job Type: Permanent
Posted: 20 days ago
Contact: Chevelle Tan
Reference: 253996

Senior Executive Assistant

  • 12 months contract

The Client

  • US Global Investment Bank
  • Fast-paced work environment
  • Dynamic work culture

The Opportunity

  • Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences. Maintain team diaries and contacts
  • Telephone answering is a priority - accurate and prompt messages and assistance
  • Travel - book flights and accommodation for team, including knowledge and awareness of bankers, relevant client activities and travel policy guidelines
  • Expenses - accurately complete expense reports @Concur Expense Management Platform for team of bankers each month on a timely manner
  • Assisting bankers - general administration tasks, source and collate research information, news runs and project materials as required
  • Coordinate couriers and outgoing mail, distribute incoming mail
  • General administration, including document production (Word) when required; ad hoc project work
  • Client entertainment - organize ad hoc lunches, dinners; work with Events Manager and bankers to invite clients to the Company's events
  • Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences.
  • Build and maintain relationships with staff in offshore offices

Your Background

  • At least 5 years of corporate experience, ideally with an investment bank or within the financial services industry
  • Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload
  • Highly organized with strong attention to detail and an ability to manage multiple tasks and deliver quality results
  • Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks
  • Excellent communication/interpersonal skills - able to interact at all levels
  • Proactive, punctual, reliable and a team player, together with a willingness to help other members of the EA team
  • Business acumen and financial awareness
  • Advanced Outlook skills required - for contacts maintenance and diary scheduling, including time zones
  • Advanced skills in Word including mail merge and long, complex documents
  • Intermediate Excel skills for general reporting and register maintenance
  • Good technology skills - able to manage firmwide technology platform; and clients database system @Salesforce etc

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248

EA Licence: 08C5248