Senior Executive Assistant
- 12 months contract
The Client
- US Global Investment Bank
- Fast-paced work environment
- Dynamic work culture
The Opportunity
- Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences. Maintain team diaries and contacts
- Telephone answering is a priority - accurate and prompt messages and assistance
- Travel - book flights and accommodation for team, including knowledge and awareness of bankers, relevant client activities and travel policy guidelines
- Expenses - accurately complete expense reports @Concur Expense Management Platform for team of bankers each month on a timely manner
- Assisting bankers - general administration tasks, source and collate research information, news runs and project materials as required
- Coordinate couriers and outgoing mail, distribute incoming mail
- General administration, including document production (Word) when required; ad hoc project work
- Client entertainment - organize ad hoc lunches, dinners; work with Events Manager and bankers to invite clients to the Company's events
- Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences.
- Build and maintain relationships with staff in offshore offices
Your Background
- At least 5 years of corporate experience, ideally with an investment bank or within the financial services industry
- Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload
- Highly organized with strong attention to detail and an ability to manage multiple tasks and deliver quality results
- Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks
- Excellent communication/interpersonal skills - able to interact at all levels
- Proactive, punctual, reliable and a team player, together with a willingness to help other members of the EA team
- Business acumen and financial awareness
- Advanced Outlook skills required - for contacts maintenance and diary scheduling, including time zones
- Advanced skills in Word including mail merge and long, complex documents
- Intermediate Excel skills for general reporting and register maintenance
- Good technology skills - able to manage firmwide technology platform; and clients database system @Salesforce etc
Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248
EA Licence: 08C5248
