Team Assistant - Contract I up to $6,000 I MNC

Location: Singapore
Job Type: Contract
Posted: 8 days ago
Contact: Charlotte Cheah
Discipline:
Reference: 40958
Job Title: Team Assistant (6 Months Contract, Convertible to Permanent)
Location: Central 


Job Summary:
We are seeking a proactive and highly organized Team Assistant to provide administrative and operational support to a dynamic team. The ideal candidate will play a pivotal role in ensuring the team functions effectively by managing day-to-day activities, coordinating schedules, and handling a variety of administrative tasks.

Key Responsibilities:

  • Administrative Support:

    • Assist with calendar management, including scheduling meetings, appointments, and events.
    • Prepare, edit, and format reports, presentations, and correspondence.
    • Manage and maintain accurate records, documents, and databases.
  • Communication and Coordination:

    • Act as the first point of contact for internal and external stakeholders.
    • Coordinate communication within the team and across departments.
    • Handle inquiries and relay messages promptly and accurately.
  • Travel and Expense Management:

    • Arrange travel itineraries, accommodations, and transportation as needed.
    • Process and manage expense claims and reimbursements.
  • Event and Meeting Coordination:

      • Organize and support team meetings, workshops, and events, including preparing agendas, minutes, and follow-up actions.
      • Arrange catering, equipment, and logistics for events and meetings.
    Requirements:

    • Proven experience as a Team Assistant, Administrative Assistant, or similar role.
    • Excellent organizational and multitasking skills, with the ability to prioritize effectively.
    • Strong communication and interpersonal skills, with a professional demeanor.
    • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
    • Attention to detail and a proactive approach to problem-solving.
    • Ability to handle confidential information with discretion.
    • A diploma in Business Administration or a related field is preferred.
    Cheah Wei Ee
    Senior Consultant
    Registration Number, R23114782
    Peoplebank Singapore Pte Ltd
    EA License Number, 08C5248