Assistant Trust Officer

Job Title: Assistant Trust Officer
Contract Type: Contract
Location: Singapore
Salary: Negotiable
Reference: 250169
Contact Name: Chevelle Tan
Contact Email:
Job Published: September 19, 2022 22:11

Job Description

Assistant Trust Officer

  • 6 months contract
  • Office Location: Downtown

The Client

  • MNC Bank

The Opportunity

  • Assist the Trust Administration Team in managing client accounts
  • Process transactions and billings and taking care of day to day administration
  • Responding to requests from clients, outside professionals and Banker/Assistant Banker for execution of transactions or provision of information and clarification
  • Ensuring that the trust's data base system contains accurate and up to date information
  • Ensure all trust documentation is correctly signed and is logged and placed in the secure vault
  • Liaise with the account opening units to ensure new bank accounts are established
  • Collection of any outstanding third party bank statements

Client Instructions / Requests / Wishes

  • Documentation preparation & execution of transactions authorised by TO
  • Tested telex/fax instruction / approval - preparer and initiator (A/P)
  • Relevant System Approval (if TSO is an authorised signatory), if not TO
  • Daily tracking and reconcilement of client instructions
  • Call back / MIFT - reconcilement
  • Update notes on 4 series (depending on the tasks)

Corporate / PIC Maintenance Work

  • Maintenance of Shareholder / Directors / Officers Register
  • Maintenance of Register of Mortgages & Charges
  • Registered Office / Government Fees
  • Annual General Meetings of shareholders
  • Preparation of Directors' Resolutions for the following (to be approved by TO):
  • Purchase & Sale of Real Estate / Art Works / Shares of Private companies
  • Purchase & Sale of Private Placement Mutual Funds (not publicly traded)
  • Loans / Pledge / Credit / Mortgages
  • Opening of new bank a/cs and closing of bank a/cs
  • Issuance of LPOA or POA to clients, Professional 3rd parties
  • Appointment of Property Managers, Portfolio Managers, Lawyers etc..
  • Annual Returns & List


  • Account Closing checklist & Termination Process (subject to review by TO)
  • Archiving of closed files

Fee Billing

  • Follow up & collection of all fee billing
  • Payment of billings to 3rd parties / Agents / Lawyers etc.

Vaulting - Lodgement and retrieval Your Background

  • Experience within a Trust or Banking environment an advantage
  • Good computer literacy (Word, Excel, Outlook)
  • Good verbal and written communication skills
  • Flexible and prepared to undertake in a variety of functions
  • Good time management and organisational skills
  • Ability to work under pressure and meet strict deadlines
  • High level of accuracy and attention to detail
  • Good inter-personal skills
  • Good team player

Interested parties please click "Apply Now" or contact Chevelle (EA Reg no: R1762272) at

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248

EA Licence: 08C5248

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