Role Title: Executive Assistant (9-months contract)
Work Location: Hybrid working arrangement
Work Schedule: Normal SGT business hours
Project Overview:
As an Executive Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members to help them stay focused on their projects by resolving operational and administrative issues before they arise. You'll be supporting 3 Executives.
Overall Responsibilities:
- Provide administrative support to 3 executives, including scheduling meetings, managing calendars, coordinating travel arrangements and processing expense reports
- Plan, manage and execute project logistics i.e. team events, offsites, other celebrations and milestones
- Develop and deploy strong organizational skills and an ability to strategically prioritize often competing tasks
- Liaise with external partners, companies, and guests on behalf of your executive partner for scheduling of engagements, appointments and any special requests
Qualifications:
- Bachelor's degree or equivalent practical experience
- 3-5 years of experience working with executives or supporting teams in the Administrative front
- Fluent in English
- Experience in an administrative role for senior management, involving calendar management, event planning, travel scheduling and booking.
- Ability to adhere to an expectation of complete confidentiality on business matters
- Ability to quickly learn new tools and technologies
- Ability to manage complex travel requests and itineraries (sometimes last minute)
- Ability to effectively communicate across timezones and collaborate with a diverse range of people and job functions
- Ability to learn quickly, multitask, and be calm and flexible working in a fast-paced environment
Cheah Wei Ee
Senior Consultant
Registration Number, R23114782
Peoplebank Singapore Pte Ltd
EA Licence Number, 08C5248
EA Licence: 08C5248
