Receptionist/Commercial Admin

Location: Singapore
Job Type: Contract
Posted: 30 days ago
Contact: Bexlyn Chiu
Reference: 261406

Receptionist + Commercial Admin

12 months renewable contract
US MNC Biopharmaceutical

In charge of Office front desk:

  • Answer incoming general telephone calls;
  • Attend to visitors and issue visitor pass, handle all incoming/outgoing mails, arrange local and overseas courier and deliveries;
  • Manage office conference rooms: ensure meeting facility function smoothly, maintain meeting rooms clean and tidy, report for maintenance if needed;
  • Assist with onsite meeting's logistics support eg. order meals and meeting supplies for attendees and arrange seats based on meeting scale;
  • Provide general office administrative duties eg. printing, binding, filing, compilation data, maintain office contact and staff list up to date;
  • Manage stock of office stationery and pantry supplies;
  • Attend to vendor and suppliers for their delivery of services to office and file all service orders.
  • Assist Club with drafting internal email communications and coordinate with event registrations when needed.

Act as Commercial Admin Assistant

  • Assist Country Commercial Lead for travel booking, calendar management and expenses reimbursement;
  • Assist Commercial department for arranging catering services for hospitals and make reservations for events;
  • Upload General Service Contracts into Ariba system and retrieve records when needed;
  • Assist with purchase process including new vendor creation, raise PO and forward invoice for payment;
  • Assist on uploading company news/updates at Singapore Sharepoint;
  • Any other ad-hoc duties as assigned by the management.

EA Licence: 08C5248