Project Admin/ Coordinator

Project Admin/ Coordinator

• 1 year contract role, with possible extension

Our Client

• A multinational enterprise information technology company

The Opportunity
Job Responsibilities:

• Calendar Management: Book rooms for meetings and organize meeting invites; Send calendar invites for TC Monthly Revenue Meeting, TC Forecast Review, Large Deal Project Review, TC Delivery Meeting (Singapore), SEA Country Delivery Review, etc.
• Follow up and coordinate meetings with vendors, partners and customers.
• Assist consultant to prepare Scope of work for outsource third party vendor.
• Monitor and manage contract documentation for review, approval and signatures.
• Raise PO via Smartbuy for any request to order Hardware, Software, computer accessories and order on behalf of the team.
• Raise PO for Services, Marketing Collaterals and company gifts or souvenirs for staff and suppliers.
• Travel arrangement for managers and consultants.
• Apply an IT Services for new contract and permanent staff such as NT domain account, remote access, IDD pin number, phone extension, voicemail, pdl etc.
• Assist 30 consultants on administration matters.
• Assist on events such as Family Movie day, Teambuilding, external District Meeting, catering services, ordering of gifts and vouchers, booking of venues.
• Manager delegation to access to MIG to create Taleo for permanent hiring staff for the department.
• Update in the MIG system for contractor's expiry date upon renewal of contract.
• Create an employee number for new contractors.
• Liaise with Accounts Payable, ECO team and Vendors on invoices that do not match with PO/PR raised and late payments.
• Filing of invoices, contract documents, Purchase Requisition and Purchase Order.
• Back up other administrative staff when they are on leave to support their team and managers for urgent issues.
• Key in time card for staff in the HP time card system for their OT.