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Project Admin/ Coordinator

Job Title: Project Admin/ Coordinator
Contract Type: Contract
Location: Singapore
Industry:
Salary: Negotiable
Reference: 242544_1642116475
Contact Name: Maricris Fermin
Contact Email: maricris.fermin@peoplebank.asia
Job Published: January 14, 2022 07:27

Job Description

Project Admin/ Coordinator

  • 1 year contract role, with possible extension

Our Client

  • A multinational enterprise information technology company

The Opportunity
Job Responsibilities:

  • Calendar Management: Book rooms for meetings and organize meeting invites; Send calendar invites for TC Monthly Revenue Meeting, TC Forecast Review, Large Deal Project Review, TC Delivery Meeting (Singapore), SEA Country Delivery Review, etc.
  • Follow up and coordinate meetings with vendors, partners and customers.
  • Assist consultant to prepare Scope of work for outsource third party vendor.
  • Monitor and manage contract documentation for review, approval and signatures.
  • Raise PO via Smartbuy for any request to order Hardware, Software, computer accessories and order on behalf of the team.
  • Raise PO for Services, Marketing Collaterals and company gifts or souvenirs for staff and suppliers.
  • Travel arrangement for managers and consultants.
  • Apply an IT Services for new contract and permanent staff such as NT domain account, remote access, IDD pin number, phone extension, voicemail, pdl etc.
  • Assist 30 consultants on administration matters.
  • Assist on events such as Family Movie day, Teambuilding, external District Meeting, catering services, ordering of gifts and vouchers, booking of venues.
  • Manager delegation to access to MIG to create Taleo for permanent hiring staff for the department.
  • Update in the MIG system for contractor's expiry date upon renewal of contract.
  • Create an employee number for new contractors.
  • Liaise with Accounts Payable, ECO team and Vendors on invoices that do not match with PO/PR raised and late payments.
  • Filing of invoices, contract documents, Purchase Requisition and Purchase Order.
  • Back up other administrative staff when they are on leave to support their team and managers for urgent issues.
  • Key in time card for staff in the HP time card system for their OT.
Interested parties please click "Apply Now" or send your CV directly to Maricris Fermin (EA Reg no: R1110126) at Maricris.Fermin@peoplebank.asia.

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.