Project Coordinator

Location: Singapore
Job Type: Contract
Posted: 10 months ago
Contact: Hannah Ariffin
Reference: 248827

Central Singapore

12 months contract

Our Client

Tech Giant, Social Media Platform

The Opportunity

  • Assists the Deployment Project Manager in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in Platform office builds.
  • Initial test fit layout cleanup and CAD symbol placement on construction drawings when agreed with DPM
  • Create Project Tasks using butterfly forms during project kick-off
  • Create PlanGrid project and upload drawing files and create workspaces (construction, hardware, commissioning)
  • Create first equipment Bill of Materials (BOM) using templates
  • Create Multi Company Group and invite vendors attach delivery & change template documents
  • Manage Procurement Tasks in Platform internal task system
  • Manage End User procurement and deployment portion of projects
  • Cross- Checking the quotes - Quantities/Cost/Currency and verifying PO
  • Track orders and work with Logistics to coordinate deliveries and ensure equipment is received
  • Identify risks to procurement with DPM e.g. long lead times, customs clearance etc.
  • Track overall project progress in weekly reports is complete by DPM
  • Team Meeting minutes writeup
  • Updates Platform Project groups with pictures and information
  • Maintain the document repository, various workplace groups and chats with external vendors
  • Coordinate with Engagement and Logistics teams for deployment and commissioning of equipment on site
  • Attends "FDOB week" as appropriate to support DPM and cross-functional teams
  • Chase invoicing and payments/credit notes, closing out POs
  • Cross-check various tools to ensure project information is up to date on all platforms
  • Set-up lessons learned meetings post FDOB
  • Manage close out tasks (add link to checklist)
  • Create a monthly extract of active projects from Platform Budget Tool for external DeployX application. Working with DPM to ensure the correct vendors and standards are allocated to projects.
  • Manage changes to Budget Tools with DPM/Leads to ensure that this is single source of truth for all OTD data.

Your Background

  • Experience and Qualifications:
  • High School Diploma with some college desired
  • 3+ years' experience with coordination of schedules, inventory, communications, finances
  • Advanced experience with Google Suit, MS Excel, MS Outlook, and Word
  • Experience with WorkPlace, AutoCAD, Plangrid or other drafting software is a plus
  • Prior experience with financial systems and processes a plus
  • Ability to work effectively across multiple teams in a time sensitive capacity
  • Self-motivated & highly adaptable, able to work autonomously
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail
  • Excellent time management skills
  • Communication and reporting skills

Interested parties please click "Apply Now" or send your CV directly to Hannah Ariffin (EA Reg no: R1984070) at

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.